Kendall County Generative AI Chatbot Usage Policy

• Authority: Kendall County, IL
• Parent authority: Local governments
• Jurisdiction: United States
• Collections: U.S. state and local documents
• Most recent activity: Proposed
• Most recent activity date: 2023-06-27

Risk subdomain coverage

Good coverage — Comprehensive governance measures or mitigations with clear procedures relating to the risk subdomain are explicitly described.

• Compromise of privacy
• AI system security vulnerabilities
• False or misleading information
• Overreliance and unsafe use
• Lack of capability or robustness

Minimal coverage — Brief mention but no specific mitigations, recommendations or governance measures relating to the risk subdomain are described.

• Unfair discrimination and misrepresentation
• Exposure to toxic content

All other risk subdomains had no coverage in this document.

Risk Coverage Summary

The document has minimal to good coverage of approximately 6-8 subdomains, with primary focus on privacy compromise (2.1), security vulnerabilities (2.2), false information (3.1), overreliance (5.1), and lack of robustness (7.3). Coverage is concentrated in privacy/security, misinformation, and AI system limitations domains.

Sector coverage

Good coverage — Comprehensive governance measures or mitigations with clear procedures relating to the sector are explicitly described.

• Public Administration (excl. National Security)

All other sectors had no coverage in this document.

Sectors Summary

This is an internal policy governing Kendall County government operations. The primary sector governed is Public Administration excluding National Security, as it regulates AI chatbot use by county government employees across various county functions and departments.

Legislative Status

Other

Legislative Status Summary

This is an internal corporate policy document for Kendall County employees governing the use of generative AI chatbots. While it contains mandatory language and enforcement mechanisms (disciplinary action up to termination), it is not a law or regulation but rather an organizational policy binding only on county employees.

Actors

Proposer

• Entity Types: AI_Governance_Actor
• Entities: Kendall County, IL
• Summary: The document is a proposed policy for the County Handbook authored by Kendall County as the employer establishing governance rules for its employees' use of AI chatbots.

Target

• Entity Types: AI_User
• Entities: Kendall County employees
• Summary: The policy explicitly applies to all county employees who use generative AI chatbots for work purposes, regulating their behavior and usage patterns.

Enforcer

• Entity Types: AI_Governance_Actor
• Entities: Kendall County Executives; Human Resources; Director of Kendall County's Information, Communication and Technology Department
• Summary: County Executives have approval authority over AI chatbot use parameters, while HR and ICT Department provide oversight, training, and enforcement of policy violations through disciplinary action.

Monitor

• Entity Types: AI_Governance_Actor
• Entities: Kendall County (employer); Information, Communication and Technology Department
• Summary: The employer monitors AI chatbot usage through existing Technology and Record Retention Policies, with the ICT Department providing technical oversight and training compliance.

AI Lifecycle Stages

Lifecycle stages covered by the documents, as defined in the OECD Framework for the Classification of AI Systems

• Verify and Validate
• Deploy
• Operate and Monitor

AI Lifecycle Summary

The document primarily focuses on the Deploy and Operate and Monitor stages, as it governs the deployment and ongoing use of existing generative AI chatbots by county employees. It does not address earlier stages like planning, data collection, or model building, as it regulates the use of third-party AI systems rather than their development.

Technical Scope

Terms relating to technical scope that are mentioned or implicitly referenced in the document

• Generative AI

Technical Scope Summary

The document explicitly mentions generative AI chatbots and provides specific examples (ChatGPT, Bard). It focuses on web-based conversational AI interfaces for content generation. There is no mention of AI models, AI systems as technical concepts, frontier AI, GPAI, foundation models, compute thresholds, or open-weight models.